Office Administrator | Ingram Micro

Corporate Functions
Dubai, Dubai, United Arab Emirates
July 15, 2026
Full Time
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Job Description

Company: Ingram Micro

Position: Office Administrator

Employment Type: Full-Time

Location: Dubai, United Arab Emirates

Department: Corporate Functions

Ingram Micro is seeking an Office Administrator to support daily office operations while serving as the primary point of contact for visitors, callers, and internal teams. The role is responsible for front office coordination, business travel management, office security, employee engagement, space management, and administrative support to ensure efficient office operations.

About Ingram Micro

Ingram Micro is a global technology partner operating in 57 countries with approximately 24,000 associates. The company supports businesses worldwide by delivering technology solutions that help organizations operate more efficiently, grow faster, and achieve their sustainability goals.

Ingram Micro promotes a people-first culture built on collaboration, integrity, innovation, learning, and inclusion.

Position Overview

The Office Administrator plays a key role in supporting front office operations, coordinating administrative activities, managing business travel, maintaining workplace security, supporting employee engagement initiatives, and overseeing office facilities to ensure a professional and efficient working environment.

Key Responsibilities

Front Office & Administrative Operations

  • Oversee reception and visitor management.
  • Manage incoming calls and front office communication.
  • Coordinate meeting rooms, records, and administrative activities.
  • Collaborate with internal and external stakeholders while ensuring service quality and policy compliance.

Business Travel Management

  • Manage domestic and international travel arrangements.
  • Coordinate with travel vendors and service providers.
  • Ensure compliance with travel policies and cost controls.
  • Provide real-time support for travel-related issues.

Physical Security & Safety

  • Oversee office security and access control procedures.
  • Manage CCTV monitoring and visitor management processes.
  • Support emergency procedures, audits, and incident reporting.
  • Help maintain a safe workplace environment.

Employee Engagement & Wellbeing

  • Coordinate employee engagement initiatives and wellbeing programs.
  • Support company events and employee recognition activities.
  • Serve as the primary contact for facilities-related employee support.

Office Expansion & Space Management

  • Support office expansion and relocation projects.
  • Coordinate space planning and vendor activities.
  • Assist with budgeting and operational transitions.

SAP Non-Trade Procurement

  • Create and manage non-trade purchase requisitions (PRs) in SAP.
  • Ensure accurate coding and compliance with company policies.
  • Coordinate with Finance and Procurement teams.
  • Support audit readiness activities.

Required Qualifications

  • Bachelor’s degree in Business Administration or a related field.
  • Previous experience in an administrative, front office, or customer-facing role preferred.
  • Strong communication and interpersonal skills.
  • Service-oriented mindset.
  • Ability to manage multiple tasks while maintaining accuracy and attention to detail.
  • Proficiency with office technology, telephone systems, and standard computer applications.
  • Professionalism and discretion when handling confidential information.

Core Skills

  • Office Administration
  • Front Office Management
  • Business Travel Coordination
  • Visitor Management
  • Administrative Support
  • SAP Procurement
  • Office Security
  • Employee Engagement
  • Space Management
  • Vendor Coordination
  • Communication
  • Customer Service
  • Organization
  • Attention to Detail
  • Microsoft Office

Work Environment

This is a full-time position based in Dubai, United Arab Emirates, supporting Corporate Functions through daily office administration, coordination, and operational support.

Equal Opportunity Workplace

Ingram Micro fosters a diverse and inclusive workplace where integrity, imagination, courage, responsibility, and talent are valued, creating opportunities for employees to learn, grow, and contribute to organizational success.